Kind Mind Wellness Privacy Policy

Kind Mind Wellness, LLC
Based in California, USA
Email: welcome@kindmindwellness.org
Website: https://www.kindmindwellness.org

We provide coaching, executive development, wellness, and therapeutic services (including mindfulness, sound therapy, brainspotting, and related programs) to clients worldwide.

We collect personal and non-personal information in several ways:

• Contact details — Name, email address, and other identifying information when you book sessions, sign up for newsletters, or contact us.
   
• Booking & service information — Information shared when scheduling appointments or purchasing services.
   
• Payment information — Processed securely via third-party providers (e.g., Stripe, PayPal). We do not store payment card details.
   
• Wellness / coaching data — Information voluntarily shared during coaching or wellness sessions. We treat all such information with strict confidentiality and in line with professional ethics.
   
• Feedback or testimonials — If you choose to provide public feedback, we may display it with your consent.
   

• Device and browser data (IP address, browser type, time zone, language).
   
• Website usage data (pages visited, duration, referral links).
   
• Cookies and tracking tools (see Section 7).
   

We use your personal data for the following purposes:

• To provide and personalize our services and coaching programs.
   
• To process payments and confirm bookings.
   
• To communicate with you about sessions, updates, and offers.
   
• To send newsletters and resources (with your consent).
   
• To improve our website and user experience through analytics.
   
• To comply with legal and regulatory obligations.
   

For individuals in the EU/UK, our processing is based on:

• Consent (for newsletters and marketing communications).
   
• Contractual necessity (for service delivery and booking).
   
• Legitimate interests (website security, analytics).
   
• Legal obligation (record keeping, tax compliance).
   

You may withdraw consent at any time by contacting us at welcome@kindmindwellness.org.

We do not sell your personal data. We may share limited data with:

• Service providers (e.g., payment processors, hosting, scheduling, analytics).
   
• Professional advisors (e.g., legal or accounting) for compliance purposes.
   
• Law enforcement or regulators when legally required.
   

All third parties are bound by confidentiality and data-protection agreements.

As a California-based company offering global services, your information may be transferred and stored on servers in the United States or other jurisdictions. We ensure that all such transfers comply with applicable privacy laws and use appropriate safeguards (e.g., Standard Contractual Clauses for EU residents).

We use cookies and similar technologies to:

• Improve site performance and analytics.
   
• Remember your preferences.
   
• Deliver content and offers relevant to your interests.
   

You may disable cookies through your browser settings.
For EU/UK visitors, we display a cookie consent banner allowing you to accept or reject non-essential cookies.

We retain personal data only as long as necessary for:

• Service delivery and client relationship management.
   
• Legal, accounting, or compliance requirements.
   
• Archival or professional ethical recordkeeping (as applicable).
   

After that, we securely delete or anonymize your information.

We use administrative, technical, and physical safeguards to protect your personal data from unauthorized access, loss, or misuse.
While we follow industry best practices, no electronic transmission is 100 % secure. You share information at your own risk, but we take all reasonable precautions to protect it.

Depending on your location, you may have the right to:

• Access a copy of your personal data.
   
• Request correction or deletion.
   
• Object to or restrict processing.
   
• Withdraw consent at any time.
   
• Request data portability.
   

For California residents (CCPA/CPRA): You have the right to request disclosure, deletion, and opt-out of sale/sharing of your personal data.
For EU/UK residents (GDPR): You may lodge a complaint with your local data protection authority.

To exercise your rights, contact us at welcome@kindmindwellness.org.

Our services and website are not directed to individuals under 13 (or the equivalent minimum age in your jurisdiction). We do not knowingly collect personal information from minors.

We may use the following trusted third-party providers:

• Google Analytics – Website usage analytics
   
• Stripe / PayPal – Secure payment processing
   
• Calendly or Acuity Scheduling – Appointment booking
   
• Zoom – Virtual coaching and sessions
   
• Mailchimp – Email marketing and newsletters
   
• WordPress / Squarespace – Website hosting and contact forms
   

Each provider maintains its own privacy policy, and we ensure compliance through contractual agreements.

We may update this Privacy Policy periodically. The latest version will always be available at https://www.kindmindwellness.org/privacy-policy.
Material changes will be communicated by email or website notice.

For any questions, concerns, or privacy requests, please contact:

Kind Mind Wellness, LLC
Email: welcome@kindmindwellness.org
Address: California, USA
Website: https://www.kindmindwellness.org